Guide

A per-word job and invoice tracker for translators

What to record on every job

Source and target language, word count, rate per word, any minimum fee, and the deadline. The fee is the word count times the rate, unless the minimum applies.

Example: 4,200 words at $0.09 a word is $378.

Keep payment terms on the client

Agencies often pay on Net 30 or Net 45, and direct clients may pay faster. Store the terms on the client record, then set the invoice due date from them.

Review unpaid invoices weekly

Filter the invoices database to anything not marked Paid and sort by due date. Five minutes each Monday shows which agencies are late.

Invoices in the template are records only. Check your local rules for what an invoice must contain.

General information, not tax or legal advice.